Call
to Order, Determine Quorum:
The meeting was called to order by President John Navarro at 10:00 a.m.; it was determined that a quorum was present.
Welcome,
Introduction & Announcements:
Attendance
was recorded and the meeting agenda was distributed.
John welcomed everyone to the meeting (with donuts!)
President: John Navarro – John mentioned that he would be providing information throughout the meeting, particularly the end when we discuss the “New Business”.
President Elect: Scott Hale – Scott described the planning process of the OFW conference for 2003. Bob Gates will be taking care of the raffle. Post-mortem on the 2002 meeting was a thumbs-up for the papers and posters, but the posters need to be moved to a more visible location in 2003. According to Gary Ludwig they don’t want posters in the hall. Coffee breaks will continue to be reduced to one, and the chicken wings should be improved next year. As always, the committee will search for ways to improve student participation. Gary provided a timeline and a checklist. Lenny Brennan, a specialist in predator management, was mentioned as a possible speaker. OSU may provide funding for the speaker.
Past President: John Deller – John suggested Pickerel Creek as a possible summer meeting location. Fishing at Castalia Fish Hatchery is out, but a tour is a possibility.
Secretary/Treasurer: Stacy Xenakis – Financially the chapter is stable. The balance as of 4/16/02 was $6,008.06.
Newsletter Editor: Joe Mion – Web-site is up and running. He is looking for feedback. In the process of formalizing a process whereby people can submit info and we can notify members of new content. Should everyone have access to a global e-mail list? Use should be restricted to OCAFS business or upon requests to the president? Any web-site updates should be sent to Andy Burt.
Awards: Glenn Trueb –2002 Awards: Winner of the “Best Aquatic Paper Award” at the 2001 Ohio Fish & Wildlife Conference was Mike White. Winner of the “Best Aquatic Poster Award” was Kwe Twe. Congratulations to all!
Milt Austin Aquatic Science Award: For the sixth year, OCAFS will be offering the Milt Austin Aquatic Science Award at the Ohio Academy of Science Fair. The Fair is open to students in grades 7-12, and is held on May 11 at the Schottenstein Center. The award is given to the student judged to have best project in fisheries or aquatic science with second and third places also being awarded. This year the judges will be John Navarro, Glenn Trueb, and Stacy Xenakis.
Historian: Richard Day – Dick is still working on this project. He will be retiring from his this position once the project is up to date. Mike Wilkerson is interested in taking over the position.
Membership Committee: John Deller/John Navarro – Joe Mion and Stacy Xenakis will develop an up-to-date membership list.
Nominations: Carey Knight –
Programs and Fund Raising: Elmer Heyob – Elmer is continuing to return favors and thank yous to those who contributed raffle donations.
Resolutions: Perry Orndorff – It was suggested that we make some position statements on important topics that could influence policy instead of restating issues in existence.
Aquatic Education: Phil Hillman – Phil said the videos would be complete in 2 weeks.
Rivers & Streams: Randy Sanders – The Tommellari contract will expire this spring. Therefore, the reprint needs to be completed before June 30, 2002. Randy is looking for donations for the 3rd printing of the book.
Great Lakes: Carey Knight
Wetlands: John Hageman – Wetlands Workshop is scheduled for May 9, 2003. John’s report will be updated soon.
Centrarchid Tom Hall
Esocid Richard Day
Salmonid Kevin Kayle
Walleye Debra Walters
Ictalurid
Ken Cunningham New
addition!!
Old
Business:
New
Business: Strategic Plan Revisions:
The
1998 OCAFS Strategic Plan has been in effect for five years and is up for
review. We need to form a committee
to conduct this review. The
following is an overview of who we would like to be on the review team and what
we want to accomplish. The team
will be made up of individuals that represent the past, present, and future of
this organization. The objective is
to build a framework that will guide our organization in the future.
Team
Members: John Navarro, Scott Hale, John Deller, Deb Walters, Carey Knight, Joe
Mion, Stacy Xenakis, Kevin Kayle, Perry Orndorff, John Hagemen, Mike Wilkerson,
Andy Burt, and Ken Cunningham.
Objective: Determine where the organization currently stands and determine where we
want the organization to go in the future.
Tasks:
·
Set a date in May to meet.
Let me know which of the following dates you would be available (May
20th, 22nd, 23rd, 24th, 28th, or 29th). The
meeting place would be Hebron and the time would be 10:00.
·
Review the current Mission
Statement to determine if it is still applicable.
To do this we need to determine 1) who our constituents are, 2) what do
they want, 3) how do we get it to them.
·
Review the 1998 strategic plan
to determine the status of the goals and strategies.
To do this we will use the attached checklist.
·
Determine which of the
following courses we want to take.
1)
Wait to revise the strategic plan so that we can align our strategic plan with
the 2005 AFS strategic plan. If we
wait to do the strategic plan, we would then develop an annual operational plan
for the chapter.
2)
Revise the strategic plan now. If
we revise the strategic plan now, we would still need to develop an annual
operational plan.
·
Determine what changes are
necessary in other OCAFS documents (i.e. bylaws).
Attached
is a copy of the 1998 procedures manual which contains information on:
description of OCAFS, duties of the officers, committees and their functions,
bylaws, strategic plan, history, OFWC, and meeting protocol.
Also attached is the review sheet for the strategic plan.
We will use this score sheet to determine what has been completed, what
is ongoing, and what has never been attempted.
Please let me know if you will be able to take part in this process and
what dates you could attend. Even
if you cannot attend the meeting, you can still take part in the review process.
Motion to adjourn